Terms and Conditions

This document specifies vendor-specific requirements for supply chain security, covering various aspects including but limited to supply chain program governance, security in manufacturing and operations, logistics, as well as vendor physical and personnel security. These guidelines help us maintain the highest standards in security in service and incident management, and third-party supplier management.

Download the NATO Supply Chain Security Requirements

This document outlines our ethical guidelines for procurement and contractor interactions, industry initiatives and post-employment measures. Especially the latter is of utmost importance for bidders engaging in our procurement process. We believe in fostering a culture of integrity, and these guidelines ensure our commitment to responsible business conduct.

Download the NCIA Code of Conduct

The Protest Clause outlines the protest procedure applicable to Budget Committee funded procurements above EFL Level D.

Download the Protest Clause

The Directive on Classified Project and Industrial Security is binding and mandatory in nature for NATO member nations, commands and agencies. In relation to the NCI Agency business opportunities, Appendices 3 and 4 to the Directive are especially important, as these provide the minimum measures required for the protection of information classified as NATO RESTRICTED.

Download the Security Directive

1. Standalone POs are for those procurements not accompanied by either the Contract General or Special Provisions. For example:
   1. POs as a result of a 3- or 5- tender competitions; or
   2. procurements below 160K€ (IC)/800K€ (BC); or
   3. requirements that have a low level of complexity (specifically COTS supplies and services) with a value that is above 160K€ (IC)/800K€ (BC).
2. The Standalone PO Terms & Conditions is:
   1. applicable to purchases in any of these categories: (i) Hardware; (ii) Services (Non-Software); and (iii) Software/Licenses and Associated Services.
   2. used for purchases that cover just one of these categories or a combination thereof.
3. The Core Terms and Conditions are applicable to all orders made by the Purchaser.

*Please contact the respective Contracting Officer of the given project to request previous versions of the Terms and Conditions.

Download the Standalone PO Terms and Conditions

The Supplier Code of Conduct is a high-level document that expresses principles and areas of importance to the NCI Agency.

Download the Supplier Code of Conduct