NCI Agency Procurement Methods and Eligibility Requirements

 

International Competitive Bidding (ICB)

ICB is the standard competition method used within the Agency under formal bidding for acquiring goods and services.  The NCI Agency ICBs are issued under the sealed bidding procedures known as an Invitation for Bid (IFB).

Advertising of ICB

Competitions following this procedure are formally announced though a Notification of Intent (NOI) and posted on the Agency's business opportunities page.   The NOI contains a synopsis of the upcoming competition and provides a time line for the Agency to receive the Declaration of Eligibility (DoE) from the NATO Delegations.

ICB Participation Eligibility

Companies interested in participating in an NCI Agency ICB must be from a participating NATO nation funding the requirement.

To be included in the Bidders List and receive a copy of the IFB, interested and eligible industry must contact their national authorities or national delegation to NATO referencing the IFB number as posted on the NOI and request inclusion in the Bidders List for the upcoming IFB.  The NATO delegation will nominate for inclusion the firm through a DoE in accordance with the deadlines and instructions provided within the NOI advertising the upcoming competition. 

Basic Ordering Agreement (BOA) Competitions

BOA competitions is an approved competition method used for the solicitation of commercial off the shelf items.  NCI Agency BOA competitions are issued as Request for Quotation (RFQ).

Advertising of BOA RFQs

Competitions following this procedure are posted on the Agency's Business opportunities page with the source list attached.

BOA RFQ Participation Eligibility

Competition is limited to eligible industry participants possessing a BOA with the NCI Agency. 

If a source list to a specific BOA RFQ posted on the Agency's portal does not list an interested BOA holder, the company simply contacts the Contracting Officer listed in the RFQ and requests to be included by providing the identification number of their BOA.

More information about the BOA Programme and how to register a BOA can be found on our BOA page.

BOA +

BOA + is an agreed competition method used for the solicitation of commercial off the shelf items which maximises the participation of interested and eligible firms by forming the Bidders List with BOA holders and non-BOA holders nominated by the delegations through DoEs.  NCI Agency BOA+ are issued under the sealed bidding procedures known as Invitation for Bid (IFB).

Advertising of BOA +

Competitions following this procedure are formally announced though a Notification of Intent (NOI) and posted on the Agency's business opportunities page.  The identified BOA holders are provided as the initial Bidders List as an annex to the NOI.  In addition, the NOI contains a synopsis of the upcoming competition and provides a time line for the Agency to receive DoEs for non-BOA holders from the NATO Delegations.

BOA + Participation Eligibility

Companies interested in participating must either be a BOA holder or must be from a participating NATO nation funding the requirement.

BOA holders not listed on the initial Bidders List – If the initial Bidders List does not have listed an interested BOA holder, the BOA holder simply contacts the Contracting Officer listed in the NOI and requests to be included by providing the identification number of their BOA.

Non-BOA Holders- To be included in the Bidders List and receive a copy of the IFB, interested and eligible industry must contact their national authorities or national delegation to NATO referencing the IFB number as posted on the NOI and request inclusion in the Bidders List for the upcoming IFB.  The NATO delegation will nominate the interested and eligible firm through a DoE in accordance with the deadlines and instructions provided within the NOI advertising the upcoming competition. 

Request for Bidders View (RFBV)

The purpose of an RFBV is to solicit comments from Industry and to engage firms in a dialogue as to whether the draft solicitation documents are sound from a contractual and technical perspective.

RFBVs are issued in a three step procedure where the primary task of the Agency being to judge whether or not the solutions to be offered by Industry would meet the stated requirements.

Advertising of RFBVs

RFBVs are formally announced through a NOI and posted on the Agency's Business opportunities page.  Interested and eligible firms must be nominated through their respective delegation through a DoE in order to receive the documents and participate in the effort.

RFBV Participation Eligibility

Companies interested in participating in an NCI Agency RFBV must be from a participating NATO nation funding the requirement.

To be included in the Bidders List and receive a copy of the draft solicitation, interested and eligible industry must contact their national authorities or national delegation to NATO referencing the RFBV number as posted on the NOI and request inclusion in the Bidders List for the upcoming RFBV.  The NATO delegation will nominate the firm through a DoE in accordance with the deadlines and instructions provided within the NOI advertising the upcoming endeavor. 

Market Surveys

Market Surveys are used when the Agency does not presently intend to award a contract, but wishes to obtain price, delivery, other market information or capabilities for planning purposes. Responses to these notices are not offers and cannot be accepted by the Agency to form a binding contract. Not responding to a market survey does not preclude participation from an eligible firm in any future solicitation, if any is issued.

Advertising of Market Surveys

Market Surveys are announced through a Sources Sought Notification which is advertised on the Agency's Business Opportunities page and sent to the delegations for national dissemination. 

Market Survey Eligibility and Participation

Interested firms must be from a participating NATO nation.

DoEs are not required in order to participate in an NCI Agency market survey and instead the company can directly contact the Contracting Officer to express its interest in participating.

 

Please consult our Bulletin Board for current opportunities.

Opportunities

NATO Procurement Regulations

  • AC/4-D/2261 (1996 edition)
    Procedures for International Competitive Bidding under NSIP
  • AC/4-D(2002)002
    Procedures Governing the Use of BOAs
  • AC/4-D(2011)0009-FINAL-AS1
    AOM NSIP Procurement Regulations
  • NATO Financial Regulations

Copies of these regulations can be obtained from the national Delegations to NATO