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Terms and Conditions

Standalone Purchase Orders (POs)

  1. Standalone POs are for those procurements not accompanied by either the Contract General or Special Provisions.
    For example:
    1. POs as a result of a 3- or 5- tender competitions; or
    2. procurements below 160K€ (IC)/800K€ (BC); or
    3. requirements that have a low level of complexity (specifically COTS supplies and services) with a value that is above 160K€(IC)/800K€ (BC).
  2. The standalone PO Terms & Conditions is:
    1. applicable to purchases in any of these categories: (i) Hardware; (ii) Services (Non-Software); and (iii) Software/Licenses and Associated Services.
    2. used for purchases that cover just one of these categories or a combination thereof.
  3. The Core Terms and Conditions are applicable to all orders made by the Purchaser.
  4. The Terms and Conditions of the Purchase Order can be downloaded here.

Please contact the respective Contracting Officer of the given project to request previous versions of the Terms and Conditions.

Security Directive

  1. The Directive on Classified Project and Industrial Security is binding and mandatory in nature for NATO member nations, commands and agencies. In relation to the NCI Agency business opportunities, Appendices 3 and 4 to the Directive are especially important, as these provides the minimum measures required for the protection of information classified as NATO RESTRICTED.
  2. Appendices 3 and 4 to the Security Directive can be downloaded here.

Excerpt of NCI Agency Code of Conduct

  1. This document outlines our ethical guidelines for procurement and contractor interactions, industry initiatives and post-employment measures. Especially the latter is of utmost importance for bidders engaging in our procurement process. We believe in fostering a culture of integrity, and these guidelines ensure our commitment to responsible business conduct.
  2. The excerpt can be downloaded here.

Excerpt of NATO Supply Chain Security Requirements

  1. This document specifies vendor-specific requirements for supply chain security, covering various aspects including but limited to supply chain program governance, security in manufacturing and operations, logistics, as well as vendor physical and personnel security. These guidelines help us maintain the highest standards in security in service and incident management, and third-party supplier management.
  2. The excerpt can be downloaded here.