Depending on the position for which you applied, you could be invited immediately for a face-to-face interview without first taking any test or preliminary interview.
Prior to the interview, you will attend a short in-brief meeting with a member of Human Resources. During this meeting, we will handle your travel expenses, ask you to sign a copy of your application where necessary, explain the recruitment process and interview procedure and answer any questions you may have at this stage. You will be required to bring both originals and copies of your diplomas and certificates with you. You will be informed of the composition of the Selection Board.
Please be assured that NCI Agency follows strict guidelines to ensure that every candidate is treated fairly. All candidates will be asked the same questions at interview and consistently assessed based on predefined criteria and scoring.
Formal face-to-face interviews generally last between 45 and 90 minutes. There will be at least three interviewers plus a Civilian Staff Association Representative observing that the hiring process is fair and balanced to all candidates.
The Board will take notes on what you say during the interview in order to determine your suitability for the position. Please do not take this as them being rude or disinterested; they want to make an accurate recording of your answers to reflect your understanding, knowledge, skills and abilities as they relate to the position you are applying for. You may take notes during the interview to organize your thoughts on paper provided to you, however you will not be allowed to take these notes away with you. You will be given a chance to ask questions regarding the position at the end of the interview.
Tips how to prepare for the interview
- Do some research about the Agency's role within NATO and read the vacancy notice carefully. Find out what the Agency is doing and how you see yourself fitting in it. Think about what you could bring to the Agency and prepare examples of how you have achieved (or learned) something of relevance to the position;
- Think about how well your experience, interests and skills fit the job and the Agency;
- Think about who we are looking for and try to anticipate the questions we might ask during the interview and prepare yourself to answer them;
- Prepare the questions you would like to ask the panel, but remember, you will not gain additional credit at interview simply by asking questions;
- Practice with a friend to answering interview questions, it will help you to get comfortable with giving the answers.
You should also
- Plan the date of the interview: check the location and how to get there, make sure to arrive 10 minutes before the time mentioned in interview invitation;
- Bring the necessary documents with you: Identification, Diplomas and Certificates, completed bank details and complete supplementary in your profile as requested. It's a good idea to pack them in your bag the night before;
- If you are travelling, collect and keep all the receipts in order to hand them over to the person who will be doing in-briefing with you;
- Decide what you will wear and set it out the night before, suits and business wear are the best option with clean and smart, shoes;
- Get an early night - we all perform better when fully awake;.
- Remember to turn off your phone during the interview.
During the interview
- Address the panel members by their name;
- Try to demonstrate enthusiasm;
- Keep answers simple and short with specific examples when needed/necessary; avoid using slang and words for which you do not understand the meaning;
- Ask for clarification if you don't understand a question;
- Prepare to talk about why you are the right person for the job;.
- Thank the interviewer(s).
Non-verbals - a few things to note
- A solid handshake is essential – it shows confidence;
- Keep good eye contact with the interviewers;
- Be aware of your body language, don't shift in your seat or fidget;
- Sit up straight; pronounce your words clearly, and in an audible voice and tone;
- Remember that crossed arms and legs might denote defensiveness.
- Be honest and authentic. Your body language and facial expressions are showing your interest on the post.